These guidelines apply to planners, decorators, caterers, bartenders, DJs, bands, musicians, photographers, photo booth companies, rental companies, performers, entertainers, and anyone assisting with setup or breakdown.

The client is responsible for communicating their event details, schedule, and venue requirements to their vendors. Please confirm any event-specific information directly with your client before event day.

Rental Time & Vendor Access

Your arrival, load-in, sound check, setup, service or performance, breakdown, and load-out must all take place within the client’s contracted rental time unless additional access has been approved by Amie in advance.

• The client's rental start time is the earliest permitted vendor entry time.

• Vendors may not arrive early simply to unload, set up, or stage equipment unless additional access has been approved.

• All vendor equipment, supplies, décor, food-service items, rentals, and personal property must be completely removed by the client's contracted rental end time.

• Please confirm your client’s venue end time before event day and build enough time into your schedule for breakdown and load-out.

• Do not schedule your performance, food service, or other activity through the client's venue end time. You must still have time to pack up and leave.

Loading & Unloading

Vendor load-in and load-out must take place at the rear of the building from NW 45th Street.

• Do not block the loading dock doors Monday–Friday.

• Use the designated area to the right side of the loading dock doors while actively loading or unloading.

• Once loading or unloading is complete, please move your vehicle to an approved parking area.

• Do not block fire lanes, entrances, exits, accessible spaces, driveways, neighboring businesses, or other restricted areas.

Bringing Equipment Upstairs

• Amie Event Space is located upstairs.

• All equipment, décor, instruments, cases, speakers, carts, food-service items, rentals, supplies, and other event materials must be brought upstairs using the rear stairwell.

• The wheelchair lift is for people only.

• It may not be used to transport freight, speakers, equipment cases, instruments, décor, furniture, carts, food, rentals, supplies, or other event items.

• Please plan your staffing and equipment accordingly.

In-House Audio Equipment

Amie has in-house sound equipment available.

Suite A

• Two QSC top speakers

• Mixer available

Suite B

• Bose top speakers

• Bose subwoofers

• Mixer available

DJs, bands, musicians, and entertainers may bring their own approved equipment when needed.

Music, DJs & Live Entertainment

DJs, bands, musicians, performers, and other amplified sound must comply with Amie’s sound requirements and any applicable building restrictions.

• Amie staff may request a volume adjustment when necessary.

• DJs, bands, musicians, and performers must comply promptly with venue staff instructions regarding sound levels.

• Sound checks must take place within the client's contracted rental time.

• Please confirm your performance end time with the client so you have adequate time for breakdown and load-out.

Powered & Specialty Equipment

Significant powered or specialty equipment must be disclosed to Amie in advance.

This includes, but is not limited to:

• Additional speaker systems

• Large audio setups

• Specialty lighting

• Photo booths and 360 booths

• Inflatables

• Warming equipment

• Powered décor

• Generators

• Specialty entertainment equipment

• Equipment requiring significant electrical power

Approval of a vendor does not automatically mean every piece of equipment or proposed setup is approved.

Some equipment may require specific placement, additional electrical considerations, insurance, or other approval.

Décor & Installation

Decorators and vendors must follow Amie’s décor and venue-protection policies.

Do not use tape, nails, pins, glue dots, damaging adhesives, or other installation methods that may damage venue surfaces.

Décor, equipment, signs, furniture, cords, backdrops, and vendor setups may not block:

• Entrances or exits

• Stairways

• Hallways

• Accessibility routes

• Fire extinguishers or safety equipment

• Exit signs

• Electrical panels

• Required walkways

If you are bringing a large backdrop, balloon installation, floral structure, specialty installation, or other significant setup, please make sure it has been disclosed and approved in advance.

Caterers & Bartenders

• Food and beverage vendors must keep all setup, service, breakdown, and cleanup within the client's rental time.

• The kitchenette is intended for approved light event use and is not a commercial kitchen.

• Warming equipment and specialty food-service equipment should be disclosed in advance.

• If alcohol is being served, all required insurance, licensing, and bartender documentation must be completed before the event.

Furniture & Venue Property

• Do not move venue furniture, equipment, or stationary items without approval.

• Venue tables, chairs, lounge furniture, bars, stages, pianos, equipment, and other property may only be used for their intended purpose.

• Do not stand on, climb on, drag, disassemble, alter, or improperly use venue property.

• The piano may only be used for approved or professional use.

Cleanup & Vendor Property

Vendors are responsible for removing everything they bring into the venue.

This includes:

• Equipment

• Décor

• Instruments

• Cases

• Rentals

• Packaging and boxes

• Floral materials

• Balloon materials

• Food-service supplies

• Installation materials

• Zip ties, fishing line, hooks, fasteners, and similar items

• Trash created during your setup or service

Do not leave items behind for later pickup unless Amie has approved an arrangement in advance.

Items left behind, excessive cleanup, damage, or late load-out may result in additional charges to the client.

Shared Areas

• Amie is located within a shared building.

• The lobby, hallways, stairways, loading areas, parking lot, exterior spaces, and neighboring businesses are not extensions of the client's event space unless specifically approved.

• Vendor setups, décor, food service, bars, equipment, amplified sound, or event activities may not spill into shared areas without approval.

Parking

• Free parking is available, but parking is shared.

• Specific spaces are not guaranteed.

• Please follow all posted parking requirements and any instructions provided by Amie or building management.

Before Event Day

Please confirm the following with your client before arriving:

• Client's contracted rental start time

• Client's contracted rental end time

• Your planned arrival time

• Your setup requirements

• Your breakdown and load-out time

• Your assigned setup location

• Any power or equipment requirements

• Whether your proposed equipment or installation has been approved

If you are unsure whether an item, installation, piece of equipment, or activity is permitted, please confirm before bringing it to the venue.

Need More Information?

This section provides the key information most vendors need before arriving.

More detailed venue policies, rules, regulations, and guidelines are provided in the sections below. Please review any sections that apply to your services or equipment.

For event-specific details, contact your client first. For venue-policy questions or required approvals, contact Amie Event Space.

• A signed agreement and 50% booking retainer are required to reserve your date.

• Final balance is due 14 days before the event.

• Event liability insurance is required.

• If alcohol is present, host liquor liability coverage is also required.

• A $250 Damage & Security Authorization is required 2 days before the event.

• Final planning details and floor plan are generally due 14 days before the event.

• Your rental start time is the earliest client or vendor entry time.

• Rental time includes setup, the event, breakdown, cleanup, and departure.

• Event activities and music should end 1 hour before the rental end time.

• Everyone and everything must be fully out by the contracted end time.

• Additional time must be approved in advance.

• Load in and load out from the rear of the building on NW 45th Street.

• Do not block loading dock doors Monday–Friday.

• Use the designated loading area while actively loading or unloading.

• All event items must go upstairs using the rear stairwell.

• The wheelchair lift is for people only, not equipment or supplies.

• Parking is free but shared. Do not block fire lanes, entrances, exits, or neighboring businesses.

• No tape, nails, pins, glue dots, or damaging adhesives on venue surfaces.

• All venue tables must remain covered and protected while in use.

• Backdrops, balloons, and specialty décor should be approved in advance.

• Items may not block exits, hallways, accessibility routes, or safety equipment.

• Glitter, confetti, rice, birdseed, water beads, and silly string are not permitted.

• Smoke, fog, haze, fireworks, sparklers, and similar effects are not permitted.

• Paint, spray paint, and other messy or combustible materials are not permitted.

• Flameless candles are permitted.

• Standard cake candles are okay when briefly attended by a responsible adult.

• Outside caterers and vendors are welcome.

• The client is responsible for sharing Amie’s rules with all vendors.

• The kitchenette is for approved light event use.

• If hard liquor or mixed drinks will be served, a licensed and insured bartender is required.

• Alcohol may not be sold or self-served and must remain inside the venue.

• Photo booths, 360 booths, inflatables, warming equipment, specialty lighting, powered décor, and large audio systems must be disclosed and approved in advance.

• Powered equipment may require special placement or additional approval.

• DJs, bands, performers, and amplified sound must follow venue sound limits.

• Amie staff may require volume adjustments when needed.

• Venue furniture and equipment must be used only for their intended purpose.

• Standard venue cleaning does not include event breakdown or removal of décor, food, equipment, vendor property, or excessive trash.

• All belongings, décor, food, gifts, and vendor items must be removed by the rental end time.

• Bulk trash and oversized items may not be left behind.

• Lobby, hallways, stairways, loading areas, and exterior spaces are shared and are not extensions of the event unless approved.

• No smoking, vaping, or hookah inside the venue.

• Outdoor smoking is allowed only in approved areas away from entrances and exits.

• No illegal drugs, weapons, fighting, harassment, or dangerous behavior.

• Children should be supervised at all times.

• Animals are not permitted without prior approval, except service animals required by law.

• Changes to guest count, alcohol service, vendors, entertainment, specialty equipment, floor plan, or reserved space may require approval.

• If something is not addressed on this page, contact Amie before the event.